Program Manager, Novel Coronavirus Response

The COVID-19 Response team was formed to organize and execute an investment strategy for the foundation’s comprehensive $100M response towards containment and mitigation of the COVID-19 novel coronavirus.  This effort is comprised of several workstreams from across Global Health, Global Development, and Global Policy & Advocacy and includes resources from multiple PSTs within each division.  As part of the foundation’s commitment to respond to this rapidly growing epidemic, we are seeking an Program Manager to support the core working group responsible for coordination of efforts across three major areas of focus: accelerating detection & containment, protecting the most vulnerable populations, and developing products for a sustained response.

This job posting is for an LTE position, with an end date no later than December 20, 2020.              

Position Summary & Core Responsibilities

As a key member of the COVID-19 Response team, the Program Manager will work with the SPM support team on operational aspects of the response effort including pipeline and portfolio management, reporting, strategic alignment across workstreams, integrating project and change management, knowledge management, and other logistical/surge support.

You will also partner closely with the various foundation Program Strategy Teams (PSTs), functional teams, and business partners to help manage the portfolio of cross-division investments.

Key responsibilities will include:

• Partner closely with COVID-19 team leadership, including the Incident Manager, Deputy Director, Strategy Planning and Management, Associate Strategy Officer, Workstream Leads, and business partners
• Provide project management, problem-solving support, and initiative leadership for portfolio and operational management issues
• Support management of key COVID-19 response business processes including budget management, forecasting, and reporting.
• Support program officers to ensure that portfolio investments are strategically aligned, and outcomes are defined that will lead to impact on key response objectives.
• Monitor grant and contract pipeline to produce accurate forecasts vs. budget reporting and performance against key milestones and outcomes to facilitate management decision-making.
• Maintain understanding of and alignment with cross-foundation working groups that are impacted by COVID-19 response efforts
• Expertly facilitate process definition and improvement efforts in support of staff productivity. Work with POs and workstream leads to identify process gaps and inefficiencies that impede effectiveness.
• Promote efficiency and productivity on the team by providing leadership and support in process development and improvement, implementation and improvement of tools, analysis, reporting and change management.
• Consult/strategize with leadership across the workstreams to maximize impact of investment and financial processes and ensure optimal learning, decision making, and collaboration.
• Provide regular updates to the PM community across the foundation on COVID-19 response efforts to foster learning, gather feedback, and mitigate operational risks

Leadership and Culture

We believe that energized people, working well together, fueled by great leadership in an inclusive environment in which they thrive, will do phenomenal things.

Core Knowledge & Skills

We are looking for people who enjoy the opportunity of working on fast moving, complex projects and collaboratively creating solutions that have the potential for transformational change. We seek a self-starter who can help manage a complex, cross-division portfolio of investments, and align a diverse group of workstreams and objectives.

We are looking for individuals with:

• Demonstrated strength in structured problem solving and strategic business planning, with the ability to easily identify and communicate frameworks to facilitate strategy creation and analyze core issues
• Comfort with highly unstructured and ambiguous situations; ability to proactively resolve.
• Demonstrated project management skills and a successful track record of leading or managing multiple projects simultaneously.
• Ability to act independently to determine methods and procedures on assignments.
• Ability to build relationships and navigate complex organizational and reporting structures within multiple programs and initiatives that may have competing priorities.
• Demonstrated ability to work with flexibility, efficiency, and enthusiasm in a fast-paced and complex internal and external environment
• Proven program and stakeholder management skills: ability to coordinate inputs from many people; to track progress against targets and identify barriers to progress; to plan agendas and facilitate meetings; and to organize, evaluate, and communicate information
• Excellent software skills with Microsoft Office applications, including a demonstrated ability to convey complex information using supporting tables, graphs and other visual representations.
• Intellectual quickness, curiosity, discipline, resourcefulness and resilience.
• A sense of humor.
• Demonstrated passion for the Foundation’s values with a commitment to deliver results against our mission.

Education and Experience

• Bachelor’s or other advanced degree with 5+ years of experience, or equivalent experience.

JOB ID: B014445